Entity Identity Worksheet

Purpose#

Separate identification of every entity and person involved, by exact legal name and role, with the document that shows each, so that no two entities are collapsed because they share a brand and no claim, charge or complaint names the wrong one.

The six-way records key#

Mark every document with one letter:

• H — you have it lawfully now.
• R — there may be a lawful subject-access/request process (Roadmap 033 for applicable employment records; Health & Saf. Code § 123110 for qualifying patient access; Unemp. Ins. Code § 1094(e) for an employee’s own wage information upon written request). A right to receive wage information under § 1094(e) does not establish that EDD-released information will be admissible in other litigation: § 1094(b) imposes a separate statutory limit, subject to its express exceptions. Note the requester, statutory basis, applicable exception and authorized use; obtain case-specific advice before offering a released EDD document as an exhibit.
• D — obtainable only through discovery or subpoena once a case is filed (Roadmap 038).
• P — potentially protected by privilege or privacy (peer review, Evid. Code § 1157; other patients' records; attorney communications).
• K — must be preserved by someone else but need not be produced to you voluntarily (Roadmap 007).
• X — you must not access, copy or remove it (employer systems, patient charts, jail management systems, peer-review files).

Candidate employer and contracting entities#

One row per distinct entity or unresolved identity and one dated observation per source. Transcribe a name exactly as printed, including suffixes, punctuation and any DBA; retain that literal observation even if it cannot yet be linked to a registered entity. Give each legal person a provisional Entity ID (E01, E02, …), and each documentary occurrence a Document ID (D01, D02, …). Do not merge similarly named entities without an independently supportable identity bridge.

Use the wage-statement employer name and address required by Labor Code § 226(a)(8) as evidence, not an automatic answer for every employment statute. For an alleged name defect, distinguish an accurate, registered fictitious name (Savea) from an ambiguous unexplained acronym (Noori). Both appellate decisions must be considered before characterizing a discrepancy as unlawful. California FEHA separately supplies a rebuttable, not conclusive, W-2 employer presumption under Government Code § 12928; state the asserted period, version and exact Box c entry, and separately investigate control. Leave unrelated tax identifiers out of public work products.

Public entities and officials#

The presence of a county or sheriff does not mean every claim requires a Government Claims Act presentation. Identify each contemplated theory and defendant separately, including whether it is a state-law damages claim, federal constitutional claim, contract claim, or other statutory proceeding. Treat claim-presentation and limitations analysis as external legal work, not a yes/no fact inferred from a badge or county contract.

Individuals#

Professional corporations, management entities, insurers and successors#

Time-indexed payer, W-2, EDD and control evidence#

Keep these parallel evidence lanes separate. They may identify different legal relationships and cannot be mechanically collapsed into a single employer identity. Store sensitive tax/account numbers only in restricted local files, not in public extracts.

A later corrected W-2 or EDD submission is evidence of an administrative change, not automatic proof of when operational control began, of an unlawful motive, or of a single employer for every legal claim. Record who issued each version, what period it covers, the correction date and the independent contemporaneous records that could corroborate or rebut the implied relationship. A state-tax withholding account, federal EIN, benefits administrator or payment processor alone does not establish who could hire, set physician duties, approve accommodation, assign shifts or terminate services.

Discrepancy log#

Every place where two documents name different entities for the same role; include two different versions of the same document as a separate discrepancy whenever they change the identified entity.

Preserve an adversarial ledger for each material contradiction: strongest inference favorable to the reporting entity (ordinary payroll administration, DBA, clerical correction, joint administration), strongest inference supporting further inquiry (actual authority/control differs from reported name), and one falsifiable document request to discriminate between them. Do not characterize fraud, concealment, CPOM violations or retaliation as established by naming discrepancies alone.

Instructions and cautions#

The project requires separate evidence-led rows for California Forensic Medical Group, Inc.; any specifically named Wellpath management, contracting or payroll entity; the county and sheriff; the facility; each professional corporation; relevant clinicians and decisionmakers; insurers; purported successors; and every verified bankruptcy debtor or nondebtor. Do not assume the entire Wellpath brand group is a debtor or that joint administration merges legal entities. Obtain the specific debtor schedule, petition, relevant corporate record or order before filling the debtor field. The restructuring administrator reports the plan confirmation order entered May 1, 2025 and effective date May 9, 2025; these milestones alone do not decide claims against every affiliated person.

California Secretary of State filings should be checked under the statute appropriate to the organization: Corporations Code § 1502 for corporations; § 17702.09 for California and registered foreign LLC statements of information. SOS search data and filings may show formation, entity number, jurisdiction, status, address and process agent, but neither an SOS entry nor an agent designation itself identifies the employer under FEHA, the ADA or wage law. In a verbatim-name field write even an ambiguous printed “Wellpath” or “CFMG” if that is what the document says; in the distinct verified-entity field, write “unresolved” until the bridge is proven.

Separate legal entities from operating names#

A name printed on a badge, invoice, email signature or facility door may describe a brand rather than the legal person responsible for the underlying activity. Keep a distinct field for the name appearing on the record and the entity identified in official formation, contract or payroll records. Do not convert a shared street address, corporate logo or email domain into an ownership or employer finding. The same individual may act in different roles for different entities; each role should have its own source.

Mark whether the cited record is a business filing, a contract, payroll document, benefit notice, bankruptcy filing, court order, public statement or another class. These sources answer different questions. An employer identification number, when lawfully available and appropriately protected, can distinguish reporting payers; it does not by itself decide the employer under every legal test. Conversely, under California Government Code § 12928, an entity named on a Federal Form W-2 benefits from a rebuttable FEHA employer presumption: neither treat the W-2 as immaterial nor convert it into conclusive joint-employer liability. Compare the named W-2 entity for each tax year to the entity administering leave/accommodation, pay, schedules and discipline, and note alternative explanations and rebuttal evidence. A county contract may identify a contractor without showing who hired a clinician. A signature block may identify a signatory without establishing the signatory's delegated powers. Conflicting names should remain visible rather than being harmonized by assumption.

Where one entity changed its legal name or a contract changed hands, record the effective date and the documentary basis. Do not assume that a later corporate name applies retrospectively. A company in a bankruptcy case may be a debtor, a nondebtor affiliate, a professional corporation or a service provider; label the distinction only where the underlying docket supports it. Preserve exact capitalization and punctuation where possible, and add a separate normalized search term for convenience. If an address or identifier contains personal information, use a privately held inventory rather than placing it in any public submission.

Source reliability, confidential use and unresolved gates#

For every factual row, record the source ID, source date, retrieval date, page or field, original-versus-copy status, SHA-256 of a lawfully held digital source if feasible, and contradictions. Classify as (A) contemporaneous authenticated contract, issued wage form or filed court/agency record; (B) contemporaneous unverified copy or later administrative reconstruction; (C) recollection, unsourced narrative or disputed characterization. This is a provenance triage, not a formal evidentiary ruling. A court record establishes that a filing or ruling exists, not necessarily that each allegation in it is true.

For external sharing, use a redacted derivative and a separate retained original: omit taxpayer IDs, home addresses, medical/ADA details, patient data, confidential peer-review or attorney-client content, and personal identifiers not required for the legal issue. Do not paste a private completed worksheet into the public website. Preserve an exact copy and redaction log when counsel instructs. A mechanical identifier scan does not clear reidentification risk or privilege.

Targeted authority and adverse-authority checklist (private review; not an all-law certification)

Source-access grading: Official California Legislative Information section pages returned access-denied during the October 18 check. Statutory language was therefore corroborated from public code reproductions (B, not direct 2026 official code authentication); the Savea and Noori appellate opinion texts were inspected in published reproductions (B for text, later treatment unresolved). SOS and restructuring-administrator pages were accessed directly (A as to what those sites report, not independent verification of underlying contested factual assertions). Full 2026 statutory history, negative treatment, the actual agreements, redacted document-by-document review and professional legal/editorial signoff remain OPEN.

What this worksheet does not do#

It does not tell you whether you have a claim, whom to name, where to file, whether a limitations or claim-presentation period applies, or whether any bankruptcy stay, discharge or release controls. Those are claim-specific questions for the Roadmaps and qualified reviewers. A complete worksheet is not a publication clearance, and an unavailable source must remain labeled unverified, not replaced by conjecture.

Related roadmaps#

003, 004, 005, 090, 091, 094, 095, 096.1, 125–130.1.